Guidelines for Oral Presentations

Powerpoint presentations need to be 16:9 format.

You will be given the option to forward your presentation approximately 1 week prior to the conference, or bring it with you on a USB and upload via the Speaker Preparation room on the day of your presentation.

Audio Visual equipment in each room comprises a dataprojector, screen and lectern. There is a mircophone at the lectern.


Guidelines for Poster Presentations

Poster Presentations will be displayed for the duration of the conference in the Kambri Centre Foyer.

Your poster should be a visual presentation of your submitted abstract and should meet the following criteria:

TITLE

The title should be the same as in the submitted abstract.

SIZE

The poster must be A0 size (A0 size is 841mm x 1189mm) in portrait orientation. Your poster MUST be in portrait orientation; it may not be accepted if in landscape.

LETTERING / FONT

The poster should be easily readable at a distance of two metres. Use UPPER and lower case for general content as the use of all-capital text is difficult to read. Avoid using a mixture of type/font styles.

TITLE

Include the title of your presentation at the top of the poster. Characters should be a minimum of 48 point font size. Your name, institution or organisation should also be displayed on the poster.

HEADINGS

48 to 60 point font size is recommended for headings.

CONTENT

24 to 32 font size single spaced is recommended. The text should be concise and easy to read.
The message that your poster contains should be clear and understandable without the requirement of oral explanation. If relevant, methods should be presented simply and concisely.

After the title, the two most important panels are the Introduction and the Conclusion. On the basis of these two panels, a reader will decide whether to consider the poster details and perhaps talk to the presenter. These panels need to be very simple, concise and visually attractive. Results should be presented graphically if possible. Avoid large tables of data.

Results should be in line with those originally submitted in your abstract.

Use pictures, symbols and colour. Figure legends are essential and should be short but informative. If using graphs, they should have a short heading.

For visual effect, we recommend that graphs be no smaller than 12cm x 18cm. Photographs should be no smaller than 12cm x 18cm. Use the space to attract your audience for discussion, not to present complex details of methods and results.

You are encouraged to add a photo of the presenter next to their name (not obligatory)

If you’re interested, further ideas can be found here: https://www.botany.one/2019/03/presenting-a-poster-at-a-conference/


Poster Viewing and Reception

Dedicated poster viewing and reception is scheduled for Tuesday 3 September 2019, from 17:15-18:30. All poster presenters are requested to be at their poster this time to answer questions about their research.

If you are unfamiliar with the poster reception format, the following may be useful:

  • We kindly ask poster presenters to stand at or near by their poster for at least the first 30 minutes of the poster reception. This will allow you the opportunity to talk with delegates about your poster and answer questions regarding your work.
  • When you are not there, leave a note saying when you plan to return. You may also want to provide a mobile phone number or business cards so another delegate can arrange to meet you at a specific time.
  • Be prepared to answer questions and discuss your material with interested delegates.